Selections Coordinator

Great Northern Builders, Inc.

Location: South Berwick, ME (in-person)

Build with purpose. Lead with integrity.

At Great Northern Builders, Inc., you'll find steady, meaningful work, a supportive team, and leaders who value craftsmanship, integrity, and balance. We're a woman-owned, award-winning general contracting company specializing in high-quality residential remodeling, additions, and custom builds throughout the Seacoast of New Hampshire and Southern Maine. We pride ourselves on being ethical, authentic, and deeply knowledgeable, a team that communicates openly, follows through on commitments, and works together to deliver beautiful, lasting results. Our company operates with the Entrepreneurial Operating System (EOS), ensuring structure, accountability, and growth opportunities at every level.

We're looking for a highly organized and detail-oriented Selections & Procurement Coordinator to support the Selections Manager and execution of our selections process from contract through construction.

Our Core Values

• Well-Built - Beyond industry standards; beautiful, lasting work.
• Ethical - Grounded in integrity. Accountable in every action.
• Authentic - Honest words. Consistent actions. Real relationships.
• Positive Traction - Progress through challenges; momentum with purpose.
• Deeply Knowledgeable - Craftsmanship rooted in skill, growth, and curiosity.

If you value transparency, craftsmanship, and teamwork, and take pride in doing things the right way, this is the place to do your best work.

Role Overview

The Selections & Procurement Coordinator role focuses on coordination, documentation, and execution. Working closely with the Selections Manager, Project Managers, vendors, and trade partners, you will ensure that all selections are clearly documented, accurately quoted, approved, ordered and delivered on time to support a smooth and efficient build process.

This role requires strong comfort with technology, documentation systems, and managing detailed information across multiple active projects.

Key Responsibilities

Selections Coordination & Execution

• Coordinate the execution of selections established by the Selections Manager
• Request, track, and organize vendor quotes for all selection items
• Confirm product specifications, lead times, and availability
• Identify long-lead items and escalate risks early
• Prepare and send selection documents to clients for review and approval
• Follow up on outstanding approvals to keep projects moving forward
• Keep projects aligned with schedule through timely execution of selections
• Support overall project organization through strong follow-through and attention to detail

Procurement & Ordering

• Prepare and place orders for all approved selections
• Track order status, deliveries, and lead times
• Proactively manage backorders, delays, and substitutions
• Communicate order updates clearly to the internal team
• Coordinate with Project Managers to schedule timely deliveries to job sites

Systems & Field Support

• Utilize project management software (JobTread) to manage selections, documentation,
• and communication
• Ensure all selections are clearly recorded, approved, and aligned with project scope and
• budget
• Upload and organize digital project records and supporting documents (quotes, spec
• sheets, approvals, invoices) across multiple projects
• Ensure all digital project information is accurate, easily accessible, and up to date
• Provide paper copies of information as needed for site use
• Assist in maintaining selection schedules and deadlines
• Ensure all required documentation is complete prior to ordering
• Assist with scanning and documenting existing conditions in the field as needed

Team & Vendor Coordination

• Communicate selection details to Project Managers, trade partners, and vendors
• Confirm selections specifications with Project Managers
• Coordinate showroom visits and sample requests as needed

Qualifications

• Experience in coordination, project support, procurement, showroom sales, or a related
• field preferred
• Strong organizational skills and high attention to detail
• Ability to manage multiple active items and follow through consistently
• Strong communication skills with team members, vendors, and clients
• General familiarity with residential finish materials (helpful but not required)
• Strong comfort with technology and digital systems (JobTread experience a plus)
• Ability to learn and use field documentation tools (e.g., scanning or measuring
• technology)
• Proficient with spreadsheets, email, and ability to learn new software
• Self-directed, dependable, and proactive

Personal Qualities

• Organized and detail-oriented without losing sight of the bigger picture
• Calm and solutions-oriented when plans shift
• Strong follow-throughkeeps things moving without needing constant direction
• Collaborative and team-oriented
• Takes pride in accuracy, communication, and doing things the right way

Salary & Benefits

• Full-time, W-2 Employee
• Paid Time Off: 2 weeks to start; additional 5 days PTO after 2 years
• Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day,
• Thanksgiving + Friday after, Christmas Day, and half-day Christmas Eve (whenapplicable)
• Retirement: SIMPLE IRA with 3% company match (after 90 days)
• Health Insurance: Employee premium covered up to $500/month
• Life, Short- & Long-Term Disability Insurance: Provided at no cost to employee
• Dental & Vision Insurance: Provided at no cost to employee
• Ongoing training and continuing education opportunities
• Company truck to be used for work purposes only.
• Discretionary, performance-based bonuses

Why Work With Us

This is a challenging and rewarding role. At Great Northern Builders, you'll join a team that values honesty, professionalism, and continuous growth. If you take pride in managing details,

solving problems, and keeping projects and people moving in the right direction, you'll thrivehere.

Great Northern Builders, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.